In my previous blog post, I talked about the 2-second file access rule in relation to an excellent reference management app, Papers 3 for Mac. This rule (which I explained in Cognitive Productivity: Using Knowledge to Become Profoundly Effective) states that you need to be able, 8 times out of 10, to access a knowledge resource (typically a PDF or a meta-doc) within 2 seconds. That normally means without using your mouse. I noted in that post that if you enable Papers 3 syncing, it’s hard to satisfy that constraint.

I encourage researchers to consider using Papers 3. So this blog post briefly explains the file name issue and proposes a solution.

Continue reading More on Accessing PDFs Managed by Papers 3 for Mac

Update. I’ve written a post that follows up on this one.

I want to make it clear that although I am documenting some glitches here, I highly recommend Papers for Mac.

In Cognitive Productivity I described and advocated for a 2s rule: You need to be able to access 80% of the files you work with on any given day within 2s. So, if there are a 10 PDFs that are critical to your project, and you need access to some random file in that lot, 8 times out of 8 you should be able to get to such a file in 2s. Obviously, if you want to access the same file twice that day, then it the probability of quickly accessing it should increase.

This is a very important rule, because when you are doing cognitive work, time is of the essence. For example:

Continue reading Papers 3 Wi-Fi syncing, Virtual Disk, File Naming and the 2-Second File Access Rule